Meiko Co., Ltd. (hereinafter referred to as "our company") recognizes that protecting personal information is a significant social responsibility imposed on our company, and is also important for gaining the trust of society and promoting our corporate activities. Our company will manage all personal information handled by our company, including individual numbers and personal information containing individual numbers (hereinafter referred to as "specific personal information, etc."), in a lawful manner, and will strive to handle such information appropriately in accordance with the following protection policy.

1. Compliance with laws and regulations regarding the protection of personal information

We will handle personal data appropriately in accordance with the Act on the Handling of Personal Information and Specific Personal Information, etc., as well as related laws, regulations, ordinances, guidelines of the Personal Information Protection Commission, and other guidelines.

2. Purpose of use of personal information and specific personal information, etc.

We will acquire personal information and specific personal information, etc. lawfully and appropriately after publicly announcing or clearly indicating the purpose of use in advance.

2.1 Personal information (excluding specific personal information, etc.) will be handled only to the extent necessary to achieve the purpose of use of the personal information, unless permitted by law. Our purposes of use of personal information are as follows:

1. 1) Your personal information
   • For communication, business negotiations, meetings, contract performance, and responding to inquiries and consultations
   • To ship products
   • To provide information about products, services, exhibitions, and other events
   • To provide maintenance and services
   • To issue product-related materials
2. 2) Personal information of shareholders
   • To respond to the exercise of rights and performance of obligations under laws and regulations such as the Companies Act
   • To manage shareholders in accordance with laws and regulations such as the Companies Act
   • To send reports and other distribution materials
3. 3) Personal information of government officials
   • For business procedures such as notifications to government agencies
   • For contacting, reporting, and making inquiries to government agencies
4. 4) Personal information of business partners
   • For business-related contact and negotiations
   • To manage business partner information
   • For accounting procedures such as payment processing
5. 5) Personal information of job applicants
   • To consider, decide, and contact applicants regarding their acceptance or rejection
6. 6) Personal information of executives and employees (including former executives and employees) and their families
   • For personnel management, payroll payment and other labor management
   • For employee benefits and health and safety management
   • For education and training

2.2 Specific personal information, etc. will only be used for administrative purposes specified by laws and regulations, etc., after clearly indicating the purpose of use.

3. Joint Use of Personal Information

We may jointly use personal information (excluding specific personal information) as follows:

3.1 Personal information items

1. 1) Items of personal information of customers, government officials, and business partners that will be shared: Name, telephone number, fax number, E-mail, name of organization, department, job title, address, etc.
2. 2) Items of personal information related to job applicants that will be shared
   • Name, date of birth, address, telephone number, E-mail, etc.
   • In addition to the above, the following information is required for recruitment selection and joining procedures:
     Information about applicants obtained through recruitment activities, such as application information, resumes, health certificates, transcripts, (prospective) graduation certificates, resumes, contactable social media accounts, etc.
3. 3) Items of personal information to be shared among executives, employees (including former executives and employees) and their families
   • Name, date of birth, address, telephone number, E-mail, etc.
   • In addition to the above, the following information is required for employment management:
     Personnel and labor management information, salary information, education, training and ability information, welfare information, social insurance information, health information, information on physical and mental disabilities necessary for employment promotion, information on occupational accidents, etc.

3.2 Scope of joint users

Meiko Group subsidiaries and affiliates (including overseas companies)
For our group companies,This pagePlease refer to:

3.3 Purpose of Use

1. 1) Purpose of use of your personal information as set forth in 2.1 1 above
2. 2) 2.1 above 3) Purpose of use of personal information of government officials
3. 3) 2.1 above 4) Purpose of use of personal information of business partners
4. 4) 2.1 above 5) Purpose of use of personal information of job applicants
5. 5) Purpose of use of personal information of officers, employees (including former officers and employees) and their families, etc.

3.4 Person responsible for managing jointly used personal data

Meiko Co., Ltd.
5-14-15 Okami, Ayase City, Kanagawa Prefecture
Representative Director and President: Yuichiro Naya

4. Delegation

We may outsource to a third party within the scope necessary to achieve the purpose of use.
In this case, we will exercise necessary and appropriate supervision over the contractor in accordance with the Personal Information Protection Act.

5. Third Party Provision

Except as permitted by law, we will not provide personal information or specific personal information to third parties without the consent of the individual, except in the cases of 3. Joint use of personal information and 4. Entrustment.

6. Disclosure and Other Responses

The purpose of use of personal data held by our company will be the same as the purpose of use of personal information acquired.
Furthermore, if there is a request or inquiry regarding the disclosure, correction, etc., suspension of use, etc., or suspension of provision to a third party regarding personal data held by the Company, the Company will respond appropriately within a reasonable scope, after verifying the identity of the person making the request, in accordance with the procedures and methods prescribed by the Company.

7. Safety Management Measures

The Company has taken the following measures to properly manage personal data, preventing unauthorized access to Personal Information, etc. and Specific Personal Information, etc., and preventing the leakage, loss, or damage of Personal Information, etc. and Specific Personal Information, etc. in its possession.

• (Establishment of basic policies)
  • This basic policy has been established to ensure the proper handling of personal information and to inform you of the contact point for questions and complaints.
• (Establishment of rules regarding the handling of personal data)
  • We have established personal information protection regulations for each stage of the process, including acquisition, use, storage, provision, deletion, and disposal, as well as handling methods, responsible persons, and their duties.
• (Organizational safety management measures)
  • Appointment of a person responsible for handling personal data (personal information protection manager)
  • Clarifying the employees who handle personal data and the scope of personal data that they handle
  • Person responsible when facts or signs of violation of the Personal Information Protection Act or Personal Information Protection Regulations become known
    Establish a reporting and contact system to the (personal information protection manager)
  • We regularly conduct self-inspections regarding the handling of personal data, and also conduct audits by other departments and external parties.
• (Human safety management measures)
  • Regular training is provided to employees regarding important points to note regarding the handling of personal data.
  • Matters concerning confidentiality of personal data are included in the work regulations
• (Physical security management measures)
  • In areas where personal data is handled, we will manage employee entry and exit and restrict the devices that can be brought in, as well as take measures to prevent unauthorized persons from viewing personal data.
  • We will take measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal data, and will also take measures to prevent personal data from being easily identified when carrying such devices, electronic media, etc., including when moving within the business premises.
• (Technical safety management measures)
  • Implement access control to limit the scope of personnel and personal information databases handled
  • Implement a system to protect information systems that handle personal data from unauthorized external access or malicious software.
• (Understanding the external environment)
  • We store some of the email data containing personal information on cloud servers operated by businesses located in the United States, and implement safety management measures after understanding the systems related to the protection of personal information in the United States and the impact these systems have on the handling of personal data. (In the United States, although some states have personal information protection laws, there is no comprehensive federal law, but we have a system in place that prevents companies that store data from handling personal information.)
  • Regarding personal data jointly used by our overseas subsidiaries located in the People's Republic of China (joint users as described in 3.2), we have implemented safety control measures after understanding the systems for protecting personal information in the People's Republic of China and the impact these systems have on the handling of such personal data.
  • With regard to personal data jointly used by our overseas subsidiaries located in the Socialist Republic of Vietnam (joint users as defined in 3.2), we have implemented safety control measures after understanding the systems for protecting personal information in the Socialist Republic of Vietnam and the impact these systems have on the handling of such personal data.

8. Continuous review and improvement

We will continually review our efforts to protect personal information and specific personal information, etc., and strive to improve them in response to changes in social norms and advances in information technology.

9. Contact for inquiries

For inquiries or complaints regarding personal information, specific personal information, etc., please contact the following office.

Meiko Co., Ltd. General Affairs Headquarters Human Resources Planning Office
5-14-15 Okami, Ayase City, Kanagawa Prefecture, 252-1104
TEL (0467) 76-6001 FAX (0467) 77-6841

10. Handling of customer access information on the website

This website uses cookies (*1), web beacons (*2) and similar technologies (hereinafter referred to as "cookies, etc.") to improve the usability of the website, maintain login information for some pages, display content and advertisements that match users' interests, and collect information about users' access. Information collected about access is used to improve our website by researching and analyzing statistical access information using third-party services. This information does not include information that can identify individual users. For information about the cookies we use, their purposes, and how they are handled, please refer to our Cookie Policy.

*1) Cookies
This is a system that stores the usage history and input information sent and received between the internet browsing software (browser) and the server when you visit a website as a text file on your computer or application.

*2) Web beacon
It is a mechanism that transmits information when a web page is viewed by embedding a small image in the web page and combining it with a cookie. It is used for purposes such as obtaining access status.

April 1, 2022
Meiko Co., Ltd.
5-14-15 Okami, Ayase City, Kanagawa Prefecture
Representative Director and President: Yuichiro Naya